Office relocation: surveyed, sequenced and delivered out of hours. Crates labelled to named desk positions, reinstatement to plan, and surplus assessed for reuse before disposal.
Continuum Green plans and delivers office relocations for organisations across the UK. Survey, move plan, crate supply, out-of-hours execution, and reinstatement at desk level. Surplus furniture is assessed for reuse rather than disposal, and you receive the access, waste, and asset documentation the move generates.
An office move is a scheduling problem wearing a logistics costume. The lifting is routine. What decides whether Monday works is whether the right things arrived at the right desks in the right order, and whether the two buildings involved allowed you to do that within the hours you had.
A relocation covers the survey and volume assessment, the move plan and sequencing, crate supply and labelling, the physical move itself, reinstatement of furniture and equipment at named positions, and clearance of whatever is not going with you.
The order those stages run in, and the lead times sitting behind them, are mapped across the six-month office move checklist.
We work to a floor plan with named desk positions, not a general instruction to put the furniture back. Each crate, each chair, and each monitor has a destination recorded before it leaves. That is what makes a Monday floor-walk a short conversation rather than a day of corrections.
The parts of the project that need specialist handling are scoped separately and priced separately, because bundling them into a per-desk rate hides the work rather than reducing it.
Most organisations default to a single weekend without considering the alternatives. Sometimes that is right. Often it is simply the option that was suggested first.
| Strategy | Best suited to | Main tradeoff |
|---|---|---|
| Single weekend Everything moves Friday night to Sunday | Organisations that can vacate entirely and need one clean cutover. Most common for up to a few hundred desks. | No margin for error. A late building handover or a lift failure has nowhere to absorb the delay. |
| Phased by floor Successive weekends or evenings | Larger estates, and businesses that cannot go fully dark at any point. | You run two sites at once for the duration, with duplicated services and split teams. |
| Departmental Sequenced by business function | Organisations where some teams have hard operational deadlines that cannot flex. | Highest planning overhead. Interdependent teams can end up separated across sites at the worst moment. |
The question that decides it is rarely cost. It is what happens to your business if the new building is not ready on the day you committed to being out of the old one.
Office relocations fail when the details fall through the gaps between teams, contractors, and timelines. Continuum Green closes every gap before your move begins, building a structured plan that accounts for every dependency, every risk, and every operational requirement your business carries into its new space.
Our teams manage furniture deinstallation, IT disconnection and reconnection, asset tracking, access coordination, and post-move setup as a single connected programme. Nothing is handed off and forgotten. Everything is tracked, confirmed, and signed off.
Buildings stop office moves far more often than crews do, and almost all of it is knowable weeks in advance. These are the confirmations worth holding in writing at both ends before a date is fixed.
| Confirm at both buildings | Why it matters |
|---|---|
| Goods lift booking and capacity | A shared lift booked by another tenant for the same weekend halves your throughput. Capacity also governs whether furniture travels assembled. |
| Out-of-hours access approval | Many buildings require written permission and a security presence for weekend working. This is a landlord decision, not a tenant one. |
| Loading bay windows | Bays are frequently shared and time-limited. Vehicles that cannot dock end up circling, which converts directly into hours. |
| Parking suspensions and dispensations | Where there is no bay, a suspension has to be applied for from the local authority in advance. Lead times vary and are longest in central London. |
| Lift and floor protection requirements | Most managed buildings mandate protection before work starts and will stop a move that arrives without it. |
| Insurance and method statement submission | Building managers routinely require documentation days ahead. Late submission is a common cause of a move being refused entry. |
An office relocation generates a significant volume of displaced assets, redundant furniture, and surplus equipment. How your organisation handles that material says something about its values. Continuum Green ensures it says something positive.
Every office relocation we manage includes a structured approach to surplus asset management. Reusable furniture is donated to charitable and community organisations. Redundant equipment is processed through certified recycling channels. Confidential waste is securely destroyed. And the environmental impact of your entire move is captured in a post-project sustainability report your team can share with confidence.
Crate estimation is where quotes diverge most, and where a low number should make you suspicious rather than pleased. Under-crating means running out mid-move, which stops the job entirely because there is nothing to pack into.
Volume is estimated from a survey, not from headcount. Two hundred people with pedestals and personal storage generate very different volumes from two hundred people on a clear-desk policy, and the difference is not marginal.
Labelling is the other half. We use position-based labelling tied to the new floor plan rather than sequential numbering, because a crate labelled with its destination can be delivered by anyone, while a crate labelled 147 requires a list and a person holding it.
Desk ready means something specific and worth agreeing in writing: the correct chair at the correct desk, monitors and docks reconnected, and each person’s crates positioned at their named desk rather than stacked in a corridor. Ask any provider what their definition is. The answers vary considerably.
End-to-end office relocation services built around your operational continuity, your people, and your new environment from day one.
A fully detailed relocation programme built around your timeline, your team structures, and your operational constraints, with clear milestones and a single accountable move manager coordinating every stage.
Professional removal, transport, and reinstallation of all workstations, storage systems, breakout furniture, and specialist office environments configured precisely to your new floor plan.
Structured coordination of your IT infrastructure disconnection, safe transport, and confirmed reconnection, working directly alongside your internal IT team or third-party provider throughout.
Secure handling and certified destruction of confidential paper records and data-bearing assets generated during your relocation, with full documentation provided for compliance purposes.
Responsible management of furniture and equipment not making the move, through our verified charitable donation network, professional resale channels, and certified zero landfill disposal pathways.
Dedicated on-site aftercare following move day, resolving every outstanding layout, furniture, and equipment issue until your team is fully settled and your new office is performing exactly as it should.
Office moves are priced on volume, access, and hours, and the three interact. A move with easy access at both ends and a full weekend available costs materially less than the same volume through a single shared lift with a Saturday-only window.
Volume comes from the survey. Access comes from the two buildings. Hours come from your business, and out-of-hours or weekend working carries a premium that is worth confirming rather than assuming is included.
Beyond that: distance and vehicle loads, whether furniture is dismantled and rebuilt or moved assembled, crate hire duration, and how much clearance of surplus items is required. Reuse offsets some disposal cost, so a floor of resaleable furniture prices differently from a floor of damaged units.
The most common gap between quotes is not the move. It is what happens either side of it: reinstatement standard, Monday floor-walk support, crate collection, and clearance. Compare those line by line before comparing totals.
We would rather scope out early than disappoint at delivery.
If you are moving a handful of desks within one building, a full relocation project is more process than the job warrants. If your new building has no confirmed handover date, a move booking is premature and we will suggest resurveying once it is fixed.
We do not deliver design-and-build fit-out, space planning, or furniture specification. We move and reinstate what you have. Where new furniture or a new layout is part of your project, that is a fit-out contractor working alongside us.
Specialist scopes sit on their own pages and are scoped separately: IT relocation for technology estates, data centre relocation for rack infrastructure, and clearance for what you are leaving behind.
Insurance is the part of a move quote people skim and then discover in detail at the worst possible moment. There are three separate covers involved and they do different jobs.
Goods in transit covers your property while it is being moved. Public liability covers damage to people and property that is not yours, including the building itself. All-risks or contract works cover may sit over the top depending on the project. A provider can hold all three and still leave you exposed if the declared value is wrong, so agree the sum insured against the replacement value of what is actually moving, not a round number that sounded reasonable at survey.
Two exclusions catch people out. Items packed by your own staff are commonly excluded or limited, which is one reason crate labelling and packing instructions matter beyond tidiness. And consequential loss, meaning the business impact of a delay rather than the cost of the damaged item, is almost never covered by a mover under any circumstances.
What actually gets damaged is rarely the heavy furniture. It is monitors, glass panels, whiteboards, and anything left loose inside a pedestal that was moved without being emptied. The other common claim is the building rather than the contents: lift door frames, corridor corners, and door architraves. That is why managed buildings insist on protection before work starts, and why a crew arriving without it will be turned away.
Questions that come up most often before a survey.
It is quoted from a survey rather than a rate card, because volume, building access, and available hours vary far more than desk counts suggest. Be cautious of a per-desk price given without a site visit. It almost always excludes something you will need.
Survey as soon as the new building is confirmed. The move itself needs weeks, but parking suspensions, out-of-hours approvals, and lift bookings have their own lead times, and connectivity provisioning is measured in months.
Usually yes for personal items, and it works better that way. Crates are delivered ahead with labelling instructions. Shared storage, filing, and equipment are handled by the move team.
Yes, and most office moves run over a weekend or in the evenings. The constraint is normally the building rather than us, since out-of-hours access needs landlord approval and often a security presence.
It is assessed for redeployment, resale, or donation before disposal is considered. You receive a record of where items went along with waste transfer documentation for anything that could not be reused.
Speak directly with our office relocation specialists today. We will plan your move from the ground up, manage every detail from start to finish, and deliver your business to its new address on time, on budget, and fully operational from day one.
Every move starts with a survey. Book yours.
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